Outer Marker tracks every order across email, spreadsheets and the systems you already run and flags the discrepancies you would otherwise miss.
It works across both inbound and outbound shipments by pulling updates from email, documents, and connected systems so every touchpoint on an order lands in one place.
Works alongside NetSuite, Shopify, your 3PL and your freight portal. Nothing to rip out, nothing to migrate.
These are the checks you run by hand today: the PO from email, the invoice from the freight portal, the receipt from the WMS.
PO-2847 · SKU: BTL-500ML-AMBER · Pacific Bottling Co. · 40,000 units
| Field | Purchase Order | Shipment | Invoice |
|---|---|---|---|
| Quantity (units) | 40,000 | 39,400 | 40,000 |
| Unit cost | $0.42 | — | $0.44 |
| SKU | BTL-500ML-AMBER | BTL-500ML-AMBER | btl-500ml-amber |
| Delivery | Mar 14 | Mar 17 | Mar 14 |
| Total value | $16,800.00 | — | $17,600.00 |
$17,600 posted against wrong receipt. Manual journal required at close.
Accounts payable holds payment. Close cycle extended while ops tracks down what actually happened.
No record of who saw the discrepancy or which value was used. Audit exposure.
Outer Marker pulls in the emails, documents and spreadsheets your team already works from, and flags the discrepancies so you can deal with them straight away.
Emails, documents, spreadsheets, and attached systems. No manual re-entry.
Price, quantity, and document discrepancies caught automatically, then put in front of a person, never actioned behind your back.
Teams see exactly what requires action, classified by type and severity.
It’s much easier to fix a problem the day it happens than to work out why the numbers are off 30 days later.
Outer Marker reads. It doesn’t write. Every discrepancy comes to you with the email it came from, so you can check it before anything moves.
Read-first and human-in-the-loop. Built to SOC 2 and GDPR standards · Data Access Policy →
Outer Marker meets your data where it lives: spreadsheets, inboxes, portals, and systems. It turns all of it into structured, reviewable records.
Drop in shipment files, POs, or vendor data, one-time or scheduled. No template lock-in.
Connect your inbox. The system reads vendor and carrier emails, pulls out shipment updates, prices, and confirmations, and queues them for your review.
Read-only. Outer Marker never sends, replies to, or deletes email on your behalf. Data Access Policy →
NetSuite, Bill.com, Slack and container tracking connect directly. Orders, receipts, and invoices flow in without re-keying.
Bills of lading, packing lists, invoices, and receiving documents in PDF or scanned form, including photographed and faxed copies, parsed into structured fields you can match against.
Discrepancies found automatically, then assigned, actioned, and closed with a full audit trail.
Order, shipment, and invoice pulled from email, ERP, 3PL, and accounts payable
→Field-by-field comparison across sources
→Variances classified: quantity, price, SKU, date
→Sent to the accounts payable or ops owner who needs to action it
→Approve, dispute, or correct the record
| PO # | Issue | What we found | Severity | Assigned to | Status |
|---|---|---|---|---|---|
| PO-2847 | Quantity mismatch | -600 units / $252 | High | Dana R. | Open |
| PO-2851 | Price variance | +$0.65/unit | Medium | Marc T. | Escalated |
| PO-2831 | Invoiced quantity exceeds shipped | +40 units | High | Dana R. | Resolved |
| PO-2819 | Missing shipment record | No shipment against PO | Medium | Priya S. | Open |
| PO-2809 | Duplicate invoice | INV-4471 seen twice | Critical | Marc T. | Resolved |
Outer Marker works alongside your existing freight brokers, TMS, and ERP, not instead of them. Here’s what that looks like for a freight-focused operation.
Already have a freight broker portal or TMS? Keep it. Those tools manage their lane well. Outer Marker sits above them, reconciling shipments, invoices, and POs across every carrier, vendor, and system so finance and ops share one version of the truth.
We will load your data, simulate your workflows, and show you exactly how Outer Marker catches what your current systems miss.
This is not an ERP project. No hundred-grand-a-year system, no months-long rollout, and nothing for your team to maintain. Nothing to rip out, nothing to migrate, no template to fill in first. Connect an inbox, forward a few orders, and you are set up.